Digital Records – July 12, 2022

Sale price$399.00


Tuesday, July 12, 2022
2:00 – 3:30 pm ET

Safeguard Data & Your Institution to Avoid a Lawsuit

In the age of COVID, more and more of our services have migrated either entirely or at least partially online. With that migration and the move to remote work, more resources used in the regular course of business have gone digital as well. This has also been part and parcel of an attempt of many offices to go paperless. This naturally requires additional consideration of digital records – including everything from emails and texts to electronic files.

Join us for this online training experience on July 12, 2022 when our expert presenter will address how to manage and maintain digital records, and how such records fit into the regulatory scheme. We know that emails and other digital records can be education records under FERPA; this webinar will explain how those records must be safeguarded or how access must be provided to students, who own their FERPA records.

You’ll also explore the applicability, if any, of HIPAA, and how emails, texts, and other digital records may be used in the Title IX context. A discussion about sunshine laws and the considerations that public institutions should keep in mind will also be included. Finally, the EU General Data Protection Regulation (GDPR) will also be explored to ensure your institution remains in compliance.

Topics Covered

Get crucial, actionable takeaways that will help you:

  • Identify your general obligations under FERPA, HIPAA, and the GDPR, and how these obligations interact – apply rules consistently so you can ensure you are adhering to the law.
  • What constitutes a record under FERPA, including text messages, emails and student conduct software – avoid a lawsuit.
  • How to categorize health and counseling center records.
  • Which policies you can and should have in place regarding digital records – don’t get caught in a situation where you have shared information you shouldn’t have.
  • How you can best train the campus community to ensure proper disclosure and proper safeguarding of digital records – gain confidence that everyone is acting in accordance with the law.
  • Assess the types of data that you have (and the systems affiliated therewith) to determine what the compliance obligations are related to that data, where risks exist, and how to mitigate those risks by creating policy and procedure to protect data.


Amber L. Grove is the Director of Title IX and Clery Compliance at the University of North Carolina Wilmington and has served in that role since January 2016. Amber also chaired University of North Carolina Wilmington’s Transgender Issues Committee. Additionally, she served as the Interim ADA/504 Coordinator for the 2020-2021 academic year.
Click here for full bio.

Included When You Register

Invite your entire team for one low price!

  • Live 90-minute online session with carefully selected expert(s)
  • Unlimited access to view webinar recording on demand (available 24-48 hours after live event)
  • Materials for your team (handouts, discussion questions, etc.)
  • Certificate of completion for each participant
  • Weekly newsletter – What's Working on Campus

Instructions for live webinar access for your group are provided to you immediately upon checkout. Instructions for accessing the on-demand recording will be emailed to you 24 hours following the live webinar. We would be happy to answer any questions you may have. Feel free to contact us at or 1-866-295-0505.

For information about licensing this webinar for unlimited distribution on your institution’s internal network/server, email

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