Monday, January 12, 2026
2:00 – 3:30 pm ET

Compliance Strategies & Solutions For Tracking, Disclosure & Oversight

In an era of constant regulatory change and blurred geographic boundaries, state authorization has evolved into one of higher education’s most complex—and consequential—compliance responsibilities. Institutions must secure approval to operate across state lines—whether through online instruction, on-ground placements, or experiential learning—and the rulebook continues to grow. Federal regulations (34 CFR 600.9, 668.14, 668.43), new definitions of third-party servicers, and rapid-fire state updates require continuous upkeep and coordination. Add in professional licensure disclosures, international activities, and the challenge of tracking where students are physically located, and it’s easy to see why even well-resourced campuses struggle to keep pace.

Gather your key stakeholders and join us on Monday, January 12, 2026, when our expert presenter will guide you through the next phase of compliance strategy that moves beyond checklists toward proactive, sustainable management. This session will help institutions strengthen oversight structures, streamline student-location processes, and establish regular review cycles that prevent problems before they escalate. Participants will learn how to maintain their systems and policies so they evolve alongside the regulations—not behind them.

By focusing on ongoing maintenance, cross-unit coordination, and forward-looking planning, this session offers a roadmap for staying ahead of regulatory change rather than reacting to it. You’ll come away with practical strategies to reinforce institutional resilience, reduce risk, and cultivate a culture of continuous compliance improvement—turning state authorization from a recurring scramble into a steady, strategic advantage.

Topics Covered

You will gain crucial and actionable takeaways that will help you:

• Implement systematic student-location tracking integrated with admissions, registration, and advising to ensure accurate disclosures and audit readiness.
• Establish centralized governance structures that bring legal, compliance, registrar, IT, and academic leaders together for coordinated decision-making.
• Build and maintain a dynamic licensure database that automates state-specific disclosures and student attestations, reducing human error and compliance gaps.
• Audit and oversee third-party servicers and vendors, embedding clear regulatory, security and performance safeguards into contracts.
• Develop early-alert processes for international activities to address privacy, tax, and accessibility requirements before agreements are signed.
• Foster a culture of shared responsibility by training faculty and staff with quick-reference resources so compliance is embedded across the institution.
• Turn compliance into an institutional strength—leveraging transparency and improved advising as competitive advantages that reinforce your reputation.

Presenter

Erika Swain is the Assistant Director of Academic Compliance and Authorization at Colorado University in Boulder and the Associate Director for State Authorizations for the entire CU system.
Click here for full bio.