Description
Policies for Retention, Management & Disposal to Ensure Campus Compliance and Avoid a Data Breach
From admission records to discipline transcripts, from medical records to public safety reports, your campus offices are full of records that are important to students, and valuable to hackers and identity thieves. Understanding the legal context is crucial and often confusing for campuses. There is constant concern about how to appropriately manage these large record sets from retention to disposal, as well as what to do if there is evidence of a breach.
Our expert presenter – Attorney Hannah Ross who oversees state and federal regulatory and compliance matters on her campus – will provide guidance to develop internal policies for retention and disposal of digital records to achieve compliance. She will discuss how to assess the types of data that you have (and the systems affiliated therewith) to determine what the compliance obligations are related to that data, so you can better understand where risks exist, and how to mitigate those risks by creating policy and procedures to protect that data.
Understand and apply the law consistently, so you can make more strategic choices about storing and maintaining records, as well as be better prepared for moments when the systems fail or are breached. Prepare to train your campus community and instill confidence that you are properly safeguarding your student's records.
Topics Covered
Join your peers and get actionable takeaways so you can:
- Understand your general obligations under FERPA, HIPAA, and data breach notification statutes, and how these obligations interact.
- Design contracts and consent for digital retention.
- Consider how to categorize health and counseling center records.
- Increase awareness of privacy laws in other countries that may impact U.S. colleges, including the European Union’s GDPR and other laws.
- Develop retention, access and disposal policies that appropriately protect private information, and avoid excessive retention.
- Train your campus community to ensure proper disclosure and proper safeguarding of digital records.
Presenter
Hannah Ross currently serves as the General Counsel, Chief of Staff, and Secretary to the Corporation at Middlebury College in Vermont.
Click here for full bio.
Included When You Purchase
- 90-minute online session with carefully selected expert(s)
- Unlimited access to view session recording for two years
- Materials for your team (handouts, discussion questions, etc.)
- Certificate of completion for each participant
Instructions for access are available immediately upon checkout. You may share this On-Demand Training with any staff members from your campus community. For information about licensing this training for unlimited distribution on your institution’s internal network/server, email info@paper-clip.com.
